The text entry field becomes grayed out.Įxcel 2016/2013, Outlook 2016/2013, PowerPoint 2016/2013, and Word 2016/2013įor a shape, picture, chart, SmartArt graphic, or other object, right-click the object, click Format Object, Format Picture, Format Chart Area, or other, and then click Alt Text. People who use screen readers will hear that these objects are decorative so they know they aren’t missing any important information. Examples of objects that should be marked as decorative are stylistic borders. If your visuals are purely decorative and add visual interest but aren't informative, you can mark them as such without needing to write any alt text. Then edit the automatic alt text to better suit the content. In the Make Office work smarter for you dialog box, select Turn on. In the Alt Text pane, select Generate a description for me. Tip: Save time and add an alt text generated by the system to the object. Right-click the object and select Edit Alt Text. If the alt text is satisfactory, select the Approve alt text checkbox.Įxcel 2019, Outlook 2019, PowerPoint 2019, and Word 2019 Add alt text You can approve the auto-generated alt text in Microsoft 365. In the Automatic Alt Text section, select or unselect the Automatically generate alt text for me option, and then select OK. If you change your mind later, you can just as easily turn it back on. If you don't want automatically generated alt text to be added to inserted pictures, you can turn off the automatic alt text option. Select an image, select Format > Alt Text.

Right-click an image, and then select Edit Alt Text. To open the Alt Text pane, do one of the following: You can mark your visuals as decorative in Excel, PowerPoint, and Word. In the Alt Text pane, type 1-2 sentences in the text box to describe the object and its context to someone who cannot see it. Note: To add alt text to the entire SmartArt graphic or chart, click the border of the SmartArt graphic or chart, and not an individual shape or piece.

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